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Academic Communication for Advanced Secondary Schools       Participating in oral presentations

                         Activity 3�2

             Prepare and practise a dialogue on any or some of the following issues:
             1.  Tourism industry in Tanzania
             2.  Paying tax
             3.  Corruption
          FOR ONLINE READING ONLY
             4.  Digital life


           Participating in formal meetings

           A formal meeting is a structured gathering of individuals taking place for a specific
           purpose, often conducted according to established procedures, protocols, and agendas.
           It follows certain rules to ensure discussions are organized, productive, and respectful.
           A formal meeting is characterised by specific purpose, predefined agenda, invited and
           relevant participants, designated roles and responsibilities, established rules of conduct,
           documentation of meeting proceedings. Formal meetings include board meetings, students
           leadership meetings, committee meetings, staff meetings, parent-teacher meetings and
           shareholder meetings.

                         Exercise 3�3

             1.  Think about any meetings you have attended and write down the procedures
                 followed in conducting those meetings.
             2.  Explain whether were those meetings formal or informal?



                         Activity 3�3

             Use online sources to watch a simulated meeting session. Write notes on the following
             aspects regarding that meeting: chairing of the meeting, agenda of the meeting,
             participation, opening of the meeting, recording of proceedings and closing of the
             meeting.


           Skills for participating in a formal meeting

           Participating in formal meetings requires specific skills for productive discussion the
           skills are;
               Communication Skills. This skill entails active listening, verbal and non-verbal
               communication.

               Preparedness. It involves researching the agenda and topics beforehand to have a
               good understanding of the meeting’s purpose and content. Preparation also has to
               include that of any necessary materials or documents to support your participation.



                                                   30                          Student’s Book Form Five



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