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Academic Communication for Advanced Secondary Schools Participating in oral presentations

(g) Close the meeting
In closing the meeting, summarise key ideas and suggest what to be done for the
next steps. Thank participants for their contributions and attendance. Explain how
follow-up activities will be done and set deadlines for accomplishing the decided
actions after the meeting.
FOR ONLINE READING ONLY
(h) Make follow up
Communicate at each stage of follow-up actions. Follow-up on progress helps to
support and make individuals accountable for their assigned tasks. Schedule any
necessary follow-up meetings or communication to address the raised issues or
update the members.

Activity 3�4
Conduct a role-play simulating a classroom meeting to discuss matters that affect
your academic progress. Then, suggest ways to minimise them.

Participating in informal meetings

An informal meeting is a more flexible and relaxed atmosphere. It is any gathering that
lacks the key elements of a formal meeting. It does not have a leader, it is not thoroughly
planned or controlled and does not include an agenda or minutes. Informal meetings
include casual talks between two people, conversations during breaks, brainstorming
sessions, and weekly team meetings. These are common in every school and neighbourhood
but often they are unnoticed. Such interactions are crucial for every community and
organisation because they generate ideas, foster development, and drive implementation.

Informal meeting can take place among people of different ages and status and it can
happen anywhere and anytime. However, for students the most common informal meetings
can be the following:
Peer Group gatherings� This meeting may be underestimated but the truth is, it
plays a significant role in the lives of young people. It is the gathering that provides
youths with a sense of belonging, social support, and opportunities for learning and
development. Through these gatherings, peers can influence one another’s behaviour,
values, and decision-making. The influence can be both positive and negative.
Siblings gatherings� Siblings relationship is the longest one. When siblings meet, the
quality of their relationship can impact their wellbeing by providing one another with
emotional support, companionship, and opportunities vital for cognitive development
and academic advancement.
Neighbourhood gatherings� Such gatherings can be in different forms such as house
or street parties, community events or the usual daily street meet-up of young people
in public spaces. This type of informal meeting is mainly meant for socializing and
sharing interests. They can foster a sense of community and connectedness.

32 Student’s Book Form Five

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