Page 68 - Book-keeping for Secondary Schools Student’s Book Form One

Book-Keeping for Secondary Schools

(i) Date
This column is used to write the date, month, and year of the transaction. It shows
when the transaction took place.

(ii) Particulars
This column indicates a short description of the entry for the transaction recorded.
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It records the name of the customer, item and reason for returning the goods.

(iii) Folio
This column records pages of reference in books of accounts. It indicates in what
ledger and on what page the transaction has been recorded.

(iv) Credit note number
This column records the details of the credit note number which identifies the credit
note issued when the return took place. This is helpful for verifying or investigating
errors in the records, because it makes it possible to retrieve the credit notes (which
are normally filed) and match with the figures recorded in the books.

(v) Credit note details
This column records the details of the credit note involved in the return and is
useful where a credit note includes more than one type of goods returned.

(vi) Credit note total
This column records the amount of money being transacted, that is, the price of the
goods returned.

These columns are illustrated as follows:

Sales returns daybook

Date Particulars Folio Credit Note Credit Note Details Credit Note Total
Number TZS TZS

Example 4.3
Kassimu sells goods on credit to various customers who would occasionally return
goods for various reasons. The following returns were received for the month of June
2023 and credit notes were issued accordingly:

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Student’s Book Form One

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