Page 55 - Book-keeping for Secondary Schools Student’s Book Form One
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Recording of business transactions
journal. In any case, a business may record all transaction on the general journal, as
long as it has in place a memorandum records to track specific details such as creditors
and debtors details.
Source documents
The information recorded in the books of original entry is taken straight from the
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documents that may either have been issued by the business or by its suppliers. These
documents are called source documents, because they are the source of information for
recording transactions in the books. The following are examples of common source
documents used in the preparation of books of prime entry:
Cash receipt voucher
It is a document that acts as proof that cash has been received. Money could be received
from customer for cash sale of goods or services. Alternatively, cash may be received
when a credit customer settles his or her accounts with the business. Usually, the
cash receipt contains information regarding the date of receipt, name or details of the
customer, description of the item sold, quantities and the price of the product. It also
bears signature or stamp of the receiver of the money, and the amount received. If the
money received is for settlement of an account receivable, the receipt may also include
the invoice number that identifies the sales invoice of the transaction. Figure 4.1 shows
a sample of cash receipt voucher.
Cash Receipt Voucher
Company name and address
Voucher Number: ……………… Date:………………
S/N DESCRIPTION UNIT PRICE QUANTITY AMOUNT (TZS)
TOTAL
Amounts in words:……………………………………………………...………..
Cash/ Cheque Number ………………………………..
Received by:……………… Signature ………......... Date: ……………
Figure 4.1: A sample of a cash receipt voucher
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