Page 56 - Book-keeping for Secondary Schools Student’s Book Form One

Book-Keeping for Secondary Schools

Activity 4.1

Prepare a sample of cash receipt voucher and demonstrate how to fill it out.

Payment voucher
FOR ONLINE READING ONLY
It is a document that presents evidence that money has been paid. Money might be paid
to the supplier for cash purchase of goods or services, or for settlement of accounts
payable for goods previously bought on credit. The cash payment voucher may contain
information regarding the date of payment, name or details of the payee, description of
the item bought, quantities and the price of the product. It also bears a signature or a
stamp of the approving authority, and the amount actually paid. If the money paid was
for settlement of accounts payable, the payment voucher may also include the invoice
number that identifies the purchase invoice of the transaction for which the payment is
made. Figure 4.2 shows a sample of a payment voucher.

Payment Voucher
Company name and address
PV No:_______________
Amount: Date:
Method of Payment
Cash: Cheque:
To:
The Sum of:
Being: Payee:

Approved By: Paid By: Signature

Figure 4.2: A sample of a payment voucher

Activity 4.2

Prepare a sample of payment voucher and demonstrate how to fill it out.

An invoice
It is a document prepared by the seller and sent to the buyer when goods are sold or
services are rendered. The invoice is usually prepared in duplicate. The seller retains
the duplicate copy, while the original copy is sent to the buyer. In simple terms, the
invoice is the request for payment sent by the seller to the buyer regarding goods sold

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Student’s Book Form One

Book Keeping Form 1 New 2024 FINAL.indd 48 18/10/2024 10:14